MINUTES OF OFFICE BEARERS MEETING HELD AT TOWN LODGE - SUMMERSTRAND ON 21 APRIL 2016
TIME: 20: 05
In Attendance
1. Mr. Dean Murray : Chairperson
2. Mr. Danie Gouws : Observer o.b.o Endtime Light Ministry
3. Mr. George Malgas : Observer o.b.o Concerned Believers
4. John Adriaanse : Deacon
5. Quintin Isaacs : Observer o.b.o CB Office Bearers
6. Harry van Rooyen : Deacon
7. Lindsay Nicholson : Trustee
8. Peter Twynham : Pastor
9. Manie Francis : Deacon
10. Peter Peters : Trustee
11. Joel Felix : Deacon
12. Bruce Jordaan : Trustee
13. Rodger Thomas : Trustee
14. Peter Minnaar : Deacon
15. Stanford Boucher : Trustee
16. Norman van Buchenrode : Deacon
A Opening
· The chairperson introduces himself and confirm that this is an office bearers meeting as per the Judgment of Smith J
· The Chairperson confirms appointment being by consented of all parties and his role is explained.
· Mr. Joel Felix request that the meeting should open with prayer and Mr. Felix prays.
· Agenda that was circulated is discussed.
· Mr. Isaacs draws attention to the fact that the agenda was circulated and that no objection was forwarded or noted.
· Mr. Peter Peters indicates that points 6 to 9 are not relevant to this meeting. Proposed that we revisit this when we arrive at that particular point on the agenda.
B Agree
· Agreed date for General Meeting Saturday 28 May 2016 at Andrew Rabie High School, Port Elizabeth. The registration for attendance will be on Friday 27 May 2016 from 15:00 to 19:00 and from 9:00 to 11:00 on 28 May 2016.
· Agreed that the meeting proposed, will commence at 11:30 or as soon as the registration process is completed but not before 11:30.
· Notice of the meeting will be published in the Herald Newspaper, Die Burger, Week-End Post, Die Son as well as the Local Radio Station.
· That such Notice will also be affixed to the Notice Boards of all Worships Centre's of End Time Light Association. The Notices for display, will be affixed by the Sheriff of the Court.
· That such Notices will be circulated or affixed no later than the 14th of May 2016.
· That the Concerned Believers will attend to the logistical issues in regards to the Notice.
· That the Notice will only display the relevant information regarding the purpose and date, place and time of the General Meeting and will not advance any particular groups position.
· That at the commencement of the General Meeting the doors to the hall will be closed and only those inside at the time of the submission will be allowed to vote.
· That the Chairperson of the General Meeting will adjudicate on any dispute that may arise at the meeting and that this discussion will be final.
· That both parties will abide but such decision.
· That the meeting will be recorded audio and visually by independent services provider and that no other recordings will be allowed.
· That all costs incidental to the general meeting and in preparation thereof will be equally for both parties account.
C The General Meeting
· The following agreement was made that John Adriaanse will have 30 min to address the meeting.
· That Quinton Isaacs would have 40min to address the meeting.
· That Pastor Twynham would have 30min to respond, if he so chooses.
· That John Adriaanse and Quinton Isaacs would each have 10 min after the address of Pastor Twynham, but only to address new points that may have arose from Pastor Twynham address.
· That all of these addresses will be focused on the alleged misconduct of Pastor Twynham and the doctrinal issues.
· No other input from the floor will be allowed.
· If a member leaves the venue during the addresses then he/she will forfeit their right to vote at the chairperson's discretion.
D The Vote
· That at the conclusion of these addresses the eligible votes will be required to vote in the following way:
1. Whether disciplinary action is to be instituted against the Pastor;
2. If, yes, then a second vote on what form such disciplinary action, would be;
3. That voting will be restricted to eligible voters as per the registration process and as confirmed by the presiding offers;
4. That voting should be by way of a secret ballot with each voter allowed one vote only;
5. That a simple majority will decide each and every issue on voting;
6. That the format of the ballot paper will be forwarded to Mr. Gouws by no later than 14 May 2016 for acceptance and confirmation.
E Memberships
Mr. Quinton Isaacs proposed, and it was accepted by majority vote (8 for and 5 against) that membership for voting purpose will be strictly as per clause 2 of the Constitution as pronounced upon by Smith. J
· That in order to determine and draft the eligible voters list, the following process be adopted.
1. That financial records, bank statements for the proceeding (2) two years be handed to the Chairperson by Monday 25 April 2016 no later than 16:00.
2. That the Chairperson will authenticate and validate such financial statements to each other.
3. That list will then be drawn by the respective parties and forwarded to the presiding officer by no later than Friday 29 April 2016 at 16:00.
4. That the presiding officer will forward such list to all parties concerned by Tuesday 3 May 2016 by no later than 16:00.
5. That objections or queries be filed by Thursday 5 May 2016 in writing.
6. That objections will be attended to by Friday at 16:00 by the Presiding officer where all parties will have submission orally in regards to the objections, if any.
Other Issues
1. Access to the Tabernacle
· Due to the access of the hour the parties agreed to meet within 7 days to address this issue.
· It was however agreed that no member of the Concerned Believers Group will attend the services at the Tabernacle pending the outcome of the proposed follow up meeting.
Issues Raised
1. That some of the "Office Bearers" of the End Time Light Group was not available for the meeting on 21 April 2016, being the following
Jakob Leonard Deacon Adelaide
Aubery Mentoor Trustee Adelaide
Isaac van Louw Trustee Paterson
Andre Gouza Deacon Paterson
2. That not all "Office Bearers" of End Time Light was properly informed and notified of the office bearers meeting.
3. That the Concerned Believers express concern regarding the absent "Officer Bearers" as having never been elected and never having attended any meeting of office bearers.
The meeting was concluded at 22:50 with the outstanding issue as above stated. It was also agreed that except for the access issue that the other points on the agenda was not relevant to the arranging of the General Meeting.
Signed
Chairperson: D Murray
G. Malgas
D. Gouws